Learn how Amazon sellers can apply for an EIN (Employer Identification Number) to streamline tax compliance and business operations. Step-by-step EIN application guide for non-US sellers.
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Introduction
If you are selling on Amazon—especially through Amazon FBA—you may be required to provide an EIN (Employer Identification Number). This number acts like a business tax ID in the United States and is crucial for tax compliance, payment processing, and expanding your business.
For non-US companies or individuals selling on Amazon, understanding the EIN application process can save you time, reduce tax headaches, and ensure smooth operations.
Why Amazon Sellers Need an EIN
Amazon often requests an EIN from sellers for the following reasons:
- US Tax Compliance – Amazon reports sales to the IRS, and sellers without an EIN may face withholding taxes.
- Professional Image – Having an EIN shows that you operate as a legitimate business entity.
- Easier Banking – Many US banks and payment processors require an EIN to open a business account.
- Business Credit – An EIN allows you to build business credit separate from your personal credit.
Who Needs an EIN?
- US-Based Sellers operating as LLC, Corporation, or Partnership.
- Non-US Sellers selling on Amazon US or using Amazon FBA.
- Sole Proprietors who want to separate business and personal taxes.
Step-by-Step EIN Application Process for Amazon Sellers
Step 1: Determine Your Eligibility
Even if you are not a US citizen or resident, you can apply for an EIN. The IRS accepts applications from foreign entities.
Step 2: Gather Required Information
You will need:
- Legal business name
- Business address (can be outside the US)
- Responsible party’s name & tax ID (foreign passport is acceptable)
- Reason for applying (e.g., “Compliance with IRS withholding regulations for Amazon sales”)
Step 3: Choose the Application Method
There are three main ways to apply:
- Online via IRS Website – Fastest for US-based applicants.
- Fax Application – Send Form SS-4 to IRS fax number for international applicants.
- Phone Application (for Non-US) – Call IRS at +1-267-941-1099 (not toll-free).
Step 4: Fill Out Form SS-4
Important tips for Amazon sellers:
- In Line 9a, select your business entity type.
- In Line 10, choose “Compliance with IRS withholding regulations.”
- Make sure your business name matches your Amazon seller account.
Step 5: Submit and Receive EIN
- Online: Instant issuance (for US applicants).
- Fax: Usually within 4–7 business days.
- Phone: Immediate issuance during the call.
Common Mistakes to Avoid
- Using a personal SSN instead of EIN on Amazon tax forms.
- Mismatching the business name between Amazon account and EIN application.
- Forgetting to specify the reason for application (important for IRS processing).
EIN vs ITIN for Amazon Sellers
| Feature | EIN | ITIN |
|---|---|---|
| Purpose | Business tax ID | Individual tax ID |
| For Non-US? | Yes | Yes |
| Amazon acceptance | Yes | Sometimes (less preferred) |
| Processing speed | Fast | Medium |
Final Tips for Amazon Sellers
- Apply for your EIN before setting up your Amazon seller account to avoid payout delays.
- Keep your EIN confirmation letter safe—you will need it for taxes and banking.
- Consider hiring a tax professional if your situation is complex.
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