Applying for an EIN as a non-US resident is challenging: the SS-4 form is complex, CP-575 is mailed only to US addresses, and even minor errors can cause rejections. Based on official IRS publications (Pub 1635, 583, ISS4, etc.), this guide explains the steps, pitfalls, and why SpeedEIN’s compliant services can get you your EIN in 7–10 business days and CP-575 in 20 days.
1. What is an EIN and Why Every LLC/Corp Must Have One?
According to the IRS’s Publication 1635, an EIN (Employer Identification Number) is a federal tax ID for businesses — essentially the company’s “tax identity card.” It’s required for tax filing, opening US bank accounts, hiring employees, issuing 1099 forms, and registering with payment processors like Stripe.
Publication 583 further notes that whether you are forming an LLC, Corporation, or Partnership, you must determine your tax classification and file the correct returns accordingly.
Specific rules for single-member LLCs with no employees are outlined on the IRS’s latest guidance pages.
2. The 5 “Hidden” Challenges for Non-US Residents Applying for an EIN
| Challenge | Details | Consequences |
|---|---|---|
| 1. No online application option | The IRS only allows US residents to apply online. Non-residents must fax or mail the SS-4. | Process is slow, cumbersome, and prone to errors. |
| 2. Strict formatting, high rejection rate | The SS-4 form has 18 sections and 35+ key fields. A single wrong entry or blank can trigger rejection without explanation. | Delays of weeks or months. |
| 3. CP-575 confirmation letter requires a US mailing address | The IRS only mails the CP-575 to US addresses — not overseas. | Without the CP-575, you can’t open a bank account or complete certain registrations. |
| 4. Complex compliance requirements | Misstating the Responsible Party or using an agent’s info can violate IRS rules, potentially causing EIN revocation or triggering BOI (Beneficial Ownership Information) reporting issues. | Legal and tax risks down the road. |
| 5. Ongoing tax and record-keeping obligations | Once you have an EIN, you must maintain proper records and file required returns. Neglect can result in penalties or cancellation of the EIN. | Financial penalties, IRS audits. |
Many non-US residents attempt a DIY EIN application and face these problems:
“I used a template from the internet and got rejected twice with no explanation.”
“I used a US friend’s address, and later the IRS froze my EIN until I filed BOI reports.”
3. Why SpeedEIN is the Compliant, Fast, and Reliable Choice
- Full compliance with IRS guidelines
We strictly follow Publication 1635, 583, ISS4, and every SS-4 requirement. Each application is prepared and reviewed by experienced professionals. - US address for CP-575 delivery
We ensure your CP-575 letter arrives within 20 business days, so you won’t miss important compliance deadlines. - Complete handling of the process
You provide basic details online, and we prepare, submit, and follow up with the IRS — plus guide you on receiving the CP-575. - Proven track record with real cases
SpeedEIN offers multilingual support, refund guarantees, and excellent client reviews, with a perfect compliance record.
4. Recommended EIN Application Process
- Form your US LLC or Corporation.
- Use SpeedEIN to correctly prepare the SS-4 form (accurate Responsible Party, entity type, reason for applying).
- We fax your application to the IRS.
- IRS processes it → You receive your EIN in 7–10 business days.
- You receive your CP-575 confirmation letter in 17–20 business days.
Final Thoughts
DIY EIN applications may appear “cheaper” but come with serious hidden risks — errors, address issues, compliance violations, and long delays.
SpeedEIN helps you get your EIN legally, compliantly, and efficiently. Let our professional team handle the process so you can focus on growing your business.