How to Apply for an EIN as a Non-U.S. Resident: The Complete Guide

Introduction

For non-U.S. residents looking to set up a U.S. company or conduct business in the United States, getting an EIN (Employer Identification Number) is a crucial step. However, due to complex IRS procedures, language barriers, and system restrictions, many international entrepreneurs feel lost. Based on IRS Publication 1635, this article offers the most up-to-date and comprehensive EIN application guide for non-U.S. residents in 2025.

1. Who Needs an EIN?

According to the IRS, you need an EIN if any of the following applies:

  • You’re forming a U.S.-based LLC or Corporation
  • You need a U.S. business bank account
  • You want to sign up for Stripe, PayPal, Amazon, or other U.S.-based platforms
  • You plan to hire employees or work with U.S. contractors
  • You need to submit U.S. tax forms (such as W-8BEN-E or 1040NR)
  • You want to stay tax-compliant in the U.S.

2. EIN Application Methods (Overview)

As outlined in Publication 1635, there are several ways to apply for an EIN:

  1. Online Application
    ✅ Only available to individuals with a valid SSN or ITIN
    ❌ Not suitable for most non-U.S. residents
  2. Fax Application
    ✅ Ideal for non-U.S. applicants
    ✅ Processing time: 4–10 business days (if the form is correctly filled)
  3. Mail Application
    ❌ Slower option, typically 4–6 weeks to process
  4. Phone Application (for International Applicants)
    ☎ IRS International Line: +1-267-941-1099
    ⚠ Requires fluent English and long wait times
    ❌ As of 2025, phone service may be unreliable or discouraged

3. How Non-U.S. Residents Can Apply for an EIN: Step-by-Step

Step 1: Fill Out IRS Form SS-4
This is the official form required by the IRS. Important tips for non-U.S. residents:

  • Line 7a & 7b: If you don’t have an SSN, leave blank or write “Foreign”
  • Line 9a: Select the correct entity type (LLC, Corporation, etc.)
  • Line 10: Choose the correct reason: “Started a new business” is common
  • Line 18: If you have no U.S. employees, enter “0”

Step 2: Fax Your Form to the IRS
Use the correct IRS fax number for international applicants:

  • +1-855-215-1627 or +1-304-707-9471 (2025 numbers)

Step 3: Wait for the EIN Assignment Letter (CP 575)
If your form is accurate, you’ll receive your EIN confirmation via fax, usually within 10 business days.

Step 4: Use Your EIN
Once you receive your EIN, you can:

  • Open a U.S. business bank account
  • Register for Stripe or PayPal
  • File U.S. tax forms and stay compliant

4. Common Mistakes to Avoid

  • ❌ Filling out SS-4 incorrectly (especially Lines 9a and 10)
  • ❌ Sending illegible or low-quality scanned forms
  • ❌ Selecting the wrong reason for application
  • ❌ Attempting to use the IRS online system without an SSN

At SpeedEIN.com, we help non-U.S. founders avoid these mistakes. With our service:

✅ No SSN required
✅ No phone calls to the IRS
✅ IRS-compliant SS-4 preparation
✅ Transparent, trackable process from start to finish

5. Conclusion

Although the EIN application process can be confusing for non-U.S. residents, it is entirely achievable with the correct approach. A properly completed Form SS-4, submitted via fax, can get you an EIN in under two weeks. If you’re unsure or want a faster, worry-free experience, SpeedEIN.com is here to help you launch and grow your U.S. business the right way.

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