Applying for an EIN is complex, especially for non-US residents. This detailed guide explains the 7 main reasons the IRS rejects EIN applications and provides practical solutions to help you get your EIN faster. Avoid delays and errors by using SpeedEIN’s expert service.
1. Overview: Why EIN Applications Are Difficult and Often Rejected
For non-US residents, applying directly to the IRS for an EIN can be daunting. The SS-4 form contains 18 sections and 35 main fields that must be perfectly completed. The IRS is extremely strict about format, spelling, and completeness—any small mistake can cause rejection, delaying the process by weeks or months.
| Application Step | Key Point | Common Errors | Consequences |
|---|---|---|---|
| Prepare Documents | Company name, address, Responsible Party info | Spelling errors, inconsistent info | Rejection or delay |
| Fill SS-4 Form | All required fields completed accurately | Blank fields, incorrect format | Rejection |
| Submit Application | By phone or mail | Incomplete or incorrect info | Rejection or reprocessing |
| Receive CP-575 Letter | Correct mailing address | Incorrect address causes non-delivery | Unable to complete compliance |
2. The 7 Main Reasons EIN Applications Get Rejected
1) Mismatched Company or Legal Entity Name
The company name on the application must exactly match official registration documents. Misspellings, incorrect casing, or missing suffixes like “LLC” cause rejection.
2) Incorrect or Invalid Mailing Address
All official IRS correspondence, including the CP-575 confirmation letter, is sent to the mailing address on the application. Many applicants use virtual or overseas addresses, causing lost or returned mail and compliance issues.
3) Responsible Party Information Errors
The Responsible Party must be the actual controlling individual of the company and must provide truthful personal details. Using agent info or fictitious identities often results in denial or future EIN revocation.
4) Incomplete or Incorrect SS-4 Form Completion
The SS-4 form’s complexity leads to frequent omissions or formatting mistakes—such as phone number format, date errors, or missing fields—that cause rejection.
5) Vague or Incorrect Application Reason
The reason for applying must accurately reflect the business purpose. Vague or incorrect explanations increase IRS scrutiny and delays.
6) Missing Required Supporting Documents
Sometimes IRS requests additional documents. Failure to promptly provide or submit the correct documents leads to application denial.
7) Using the Wrong Application Channel
Non-US residents cannot apply using the IRS online EIN application system. Attempts to do so result in automatic rejection. Only phone or paper applications are accepted.
3. Solutions to Fix EIN Application Rejections
| Rejection Reason | Solution | SpeedEIN Advantage |
|---|---|---|
| Mismatched Company Name | Verify with official registration documents and fill exactly | Expert review to avoid spelling and format errors |
| Incorrect Mailing Address | Use a valid US mailing address; avoid virtual addresses | Guidance on address preparation ensuring communication reliability |
| Responsible Party Info Errors | Follow IRS rules and provide truthful personal info | Assist clients in providing fully compliant info |
| SS-4 Form Completion Errors | Strict review of form completeness and formatting | Professional team ensures zero errors |
| Application Reason Errors | Clearly state accurate business purpose | Customized advice based on client’s situation |
| Missing Supporting Documents | Respond promptly to IRS requests with correct docs | Follow-up and quick assistance in document submission |
| Wrong Application Channel | Submit application by phone or mail as required | Full phone application support and process handling |
4. Why Choose SpeedEIN’s Professional Service?
- Accurate, error-free form filling — Avoid spelling, formatting, and logic mistakes
- US address preparation guidance — Help clients prepare compliant mailing addresses for reliable IRS communication
- Faster application processing — Reduce processing time and avoid repeated delays caused by rejections
- Dedicated full-process support — Answer questions and help clients respond to IRS requests promptly
- Strict legal and IRS compliance — Prevent future EIN revocation risk by following all IRS regulations
5. Conclusion
While EIN issuance is free, the complex, detailed, and strict process presents significant challenges—especially for non-US residents applying alone. Using SpeedEIN’s expert service maximizes your chances of a fast, successful EIN issuance, letting you focus on growing your business.
📬 Visit SpeedEIN.com to get started today.