Learn how non-US residents can obtain an EIN efficiently. Discover common mistakes in the SS-4 form, IRS requirements, and why professional EIN services like SpeedEIN ensure faster approval without errors.
Introduction
Obtaining an Employer Identification Number (EIN) from the IRS is a critical step for anyone who wants to start a business in the United States. However, for non-US residents, the process can be surprisingly complex. The IRS SS-4 form contains 18 sections and 35 key fields, and even minor mistakes can cause rejections or delays.
✅ This article explains the EIN application process, common pitfalls, and how professional services like SpeedEIN can help you obtain your EIN in just 10 working days.
Why EIN is Essential for Non-US Residents
| Benefit | Explanation |
|---|---|
| Open a US Bank Account | Most banks require EIN to open a business account. |
| Tax Reporting | Required for LLCs, Corporations, and other entities. |
| Hiring Employees | Essential for payroll and employment taxes. |
| Compliance | Legal compliance with IRS and US regulations. |
💡 Tip: Non-US residents cannot apply for EIN online via the IRS website. This is where most mistakes happen.
Common Mistakes in EIN Applications
- Incorrect Responsible Party Information
- IRS requires the actual controlling person of the entity.
- Using a service provider’s name or fake info can result in revocation of EIN.
- Mailing Address Errors
- The IRS uses the mailing address for CP-575 confirmation and all tax notices.
- Many providers fail to emphasize this, causing long-term compliance issues.
- Form Completion Errors
- Even a small spelling error, missing field, or incorrect format can delay approval for weeks.
| Field | Common Error | Consequence |
|---|---|---|
| Responsible Party Name | Using agent or company name | EIN revocation risk |
| Mailing Address | Using invalid or non-US address | Delayed CP-575 letter |
| Entity Type | Wrong selection (LLC vs Corp) | Tax classification issues |
⚠️ Without professional guidance, rejection rates are high for non-US applicants.
Step-by-Step EIN Application for Non-US Residents
Step 1: Prepare Your Documents
- Entity formation documents (LLC Articles of Organization, Corp Certificate).
- Mailing address in the US.
- Responsible Party personal information.
Step 2: Fill Out IRS SS-4 Form
- 18 sections, 35 fields.
- Pay attention to Entity Type, Responsible Party, Mailing Address.
Step 3: Submit Application
- Non-US residents must submit by fax or mail, as online submission is unavailable.
- Mistakes here can delay processing by weeks.
Step 4: Receive CP-575 Letter
- Confirms your EIN.
- Necessary for opening bank accounts, tax filing, and hiring.
💡 SpeedEIN Advantage:
- Professional filling and submission.
- Avoids formatting errors.
- Email support for questions.
- Guidance to receive CP-575 within 20 working days.
Why Using SpeedEIN is Safer Than DIY
| Feature | DIY Risk | SpeedEIN Advantage |
|---|---|---|
| Form Accuracy | High chance of errors | Professionals fill correctly |
| IRS Communication | Risk of lost letters | Guidance for CP-575 receipt |
| Compliance | Incorrect info can revoke EIN | Fully compliant submission |
| Speed | Weeks of waiting | EIN in 10 working days |
⚡ Reality Check: Many non-US residents underestimate the complexity. Trying to do it yourself can result in repeated rejections and delays, wasting both time and money.
EIN Application for Different Entity Types
| Entity Type | Who Should Use | Notes |
|---|---|---|
| LLC | Small business owners, startups | Flexible taxation options |
| Corporation (C-Corp / S-Corp) | Larger companies, investors | More formal structure, stricter requirements |
| Sole Proprietorship | Individual entrepreneurs | EIN optional if no employees |
| Partnership | Multiple owners | Must file EIN for IRS reporting |
💡 Choosing the wrong entity type can affect your taxes and future compliance.
Conclusion
Applying for an EIN as a non-US resident is not as simple as filling a form online. The IRS is strict about Responsible Party accuracy, mailing address, and form details. Mistakes can cause delays, rejections, or even revocation.
✅ With SpeedEIN, you get professional assistance that ensures:
- Correct completion of SS-4 form
- Guidance on IRS compliance
- Faster receipt of CP-575 confirmation
Don’t risk your EIN application. Let professionals handle the complexity and save you weeks of frustration.